In the digital age, the art of letter writing remains a critical skill. Whether you are searching for a bank application format, a resignation letter sample, or a school leave application, knowing the correct format ensures your voice is heard.
This massive guide contains 50+ professionally written letter templates. Every example below follows the standard formal or informal format, complete with the Sender's Address and Date, so you can copy, paste, and fill in the details.
Table of Contents:
- 1. Types & Formats of Letters
- 2. Banking & Finance Letters (Mobile, ATM, Cheque)
- 3. Business Letter Examples (Inquiry, Order, Complaint)
- 4. Official & Civic Letter Examples (Police, Editor, Municipality)
- 5. Job & Employment Letter Examples (Resignation, Cover Letter)
- 6. School & Academic Letter Examples (Leave, Fee Concession)
- 7. Society, Tenant & Landlord Letters
- 8. Informal Letter Examples (Friends & Family)
- 9. Golden Tips for Writing
1. Types & Formats of Letters
Formal Letter Format Template
Use this format for business, official, and job-related correspondence.
[Your Name]
[Your Address Line 1]
[City, Zip Code]
[Date]
To,
[Receiver's Designation]
[Company/Institution Name]
[Address]
Subject: [Clear purpose of the letter]
Dear Sir/Madam,
[Body Paragraph 1: Introduction]
[Body Paragraph 2: Details]
[Body Paragraph 3: Conclusion]
Yours faithfully,
[Signature]
[Your Name]
[Your Address Line 1]
[City, Zip Code]
[Date]
To,
[Receiver's Designation]
[Company/Institution Name]
[Address]
Subject: [Clear purpose of the letter]
Dear Sir/Madam,
[Body Paragraph 1: Introduction]
[Body Paragraph 2: Details]
[Body Paragraph 3: Conclusion]
Yours faithfully,
[Signature]
[Your Name]
Informal Letter Format Template
Use this format for friends, family, and relatives.
[Your Address Line 1]
[City, Zip Code]
[Date]
Dear [Name],
[Body of the letter]
Yours lovingly,
[Your Name]
[City, Zip Code]
[Date]
Dear [Name],
[Body of the letter]
Yours lovingly,
[Your Name]
2. Banking & Finance Letters
Below are sample letters for common banking requests. Always address these to the Branch Manager.
1. Letter to Bank Manager to Change Mobile Number
Prompt: Application to update registered mobile number in bank records.
[Your Name]
[Your Address]
[City, Zip Code]
[Date]
To,
The Branch Manager,
HDFC Bank, MG Road Branch,
[City, Zip Code].
Subject: Request to update registered mobile number for Account No. 1234567890.
Respected Sir/Madam,
I maintain a savings bank account with your branch bearing the account number mentioned above. I am writing this letter to request an update to my registered contact details as my mobile number has recently changed.
Old Mobile Number: 9876543210
New Mobile Number: 9123456789
I am unable to receive SMS alerts and One Time Passwords (OTPs) for transactions due to this change. I have enclosed a self-attested copy of my Aadhar card as identity proof.
Kindly update your records at the earliest so I can resume using my net banking services smoothly.
Yours faithfully,
(Signature)
Rahul Verma
Mobile: 9123456789
[Your Address]
[City, Zip Code]
[Date]
To,
The Branch Manager,
HDFC Bank, MG Road Branch,
[City, Zip Code].
Subject: Request to update registered mobile number for Account No. 1234567890.
Respected Sir/Madam,
I maintain a savings bank account with your branch bearing the account number mentioned above. I am writing this letter to request an update to my registered contact details as my mobile number has recently changed.
Old Mobile Number: 9876543210
New Mobile Number: 9123456789
I am unable to receive SMS alerts and One Time Passwords (OTPs) for transactions due to this change. I have enclosed a self-attested copy of my Aadhar card as identity proof.
Kindly update your records at the earliest so I can resume using my net banking services smoothly.
Yours faithfully,
(Signature)
Rahul Verma
Mobile: 9123456789
2. Application to Block Lost ATM Card
Prompt: Urgent letter to bank to block lost Debit/ATM card.
[Your Name]
[Your Address]
[City, Zip Code]
[Date]
To,
The Branch Manager,
[Bank Name],
[Branch Address].
Subject: Urgent Request to Block Lost Debit Card ending in 4567.
Respected Sir,
I am writing to report the loss of my Debit Card associated with my Savings Account No. XXXXXXXXXX. I realized the card was missing yesterday evening while I was travelling from Delhi to Mumbai.
To prevent any unauthorized transactions or fraudulent misuse, I request you to kindly block the card immediately.
Furthermore, I request you to issue a replacement card and send it to my registered mailing address. I authorize the bank to deduct the necessary issuance charges from my account.
Yours faithfully,
Amit Singh
[Your Address]
[City, Zip Code]
[Date]
To,
The Branch Manager,
[Bank Name],
[Branch Address].
Subject: Urgent Request to Block Lost Debit Card ending in 4567.
Respected Sir,
I am writing to report the loss of my Debit Card associated with my Savings Account No. XXXXXXXXXX. I realized the card was missing yesterday evening while I was travelling from Delhi to Mumbai.
To prevent any unauthorized transactions or fraudulent misuse, I request you to kindly block the card immediately.
Furthermore, I request you to issue a replacement card and send it to my registered mailing address. I authorize the bank to deduct the necessary issuance charges from my account.
Yours faithfully,
Amit Singh
3. Request Letter for New Cheque Book
Prompt: Application for issuance of a new cheque book.
[Your Name]
[Your Address]
[City, Zip Code]
[Date]
To,
The Branch Manager,
[Bank Name],
[Branch Address].
Subject: Application for issuance of a new Cheque Book.
Respected Sir,
I hold a Current Account (A/c No: XXXXXX) with your branch. I would like to inform you that the leaves in my existing cheque book have been exhausted.
As I need to make urgent vendor payments, I request you to kindly issue a new cheque book containing 50 leaves. Please debit the requisite charges from my account.
I would appreciate it if you could hand over the cheque book to the bearer of this letter, Mr. Sumit Kumar, whose signature is attested below, or dispatch it to my registered address.
Yours faithfully,
John Doe
[Your Address]
[City, Zip Code]
[Date]
To,
The Branch Manager,
[Bank Name],
[Branch Address].
Subject: Application for issuance of a new Cheque Book.
Respected Sir,
I hold a Current Account (A/c No: XXXXXX) with your branch. I would like to inform you that the leaves in my existing cheque book have been exhausted.
As I need to make urgent vendor payments, I request you to kindly issue a new cheque book containing 50 leaves. Please debit the requisite charges from my account.
I would appreciate it if you could hand over the cheque book to the bearer of this letter, Mr. Sumit Kumar, whose signature is attested below, or dispatch it to my registered address.
Yours faithfully,
John Doe
4. Application to Close Bank Account
Prompt: Letter to close savings bank account permanently.
[Your Name]
[Your Address]
[City, Zip Code]
[Date]
To,
The Branch Manager,
[Bank Name],
[Branch Address].
Subject: Request for closing Savings Account No. XXXXXX.
Respected Sir,
I wish to close my savings bank account maintained with your branch, as I am relocating to another city where I already hold a primary account.
I have surrendered my unused cheque leaves and debit card along with this letter. I request you to kindly calculate the final balance, including any accrued interest, and issue a Demand Draft for the total amount in my name.
Thank you for your services over the years.
Yours faithfully,
Priya Sharma
[Your Address]
[City, Zip Code]
[Date]
To,
The Branch Manager,
[Bank Name],
[Branch Address].
Subject: Request for closing Savings Account No. XXXXXX.
Respected Sir,
I wish to close my savings bank account maintained with your branch, as I am relocating to another city where I already hold a primary account.
I have surrendered my unused cheque leaves and debit card along with this letter. I request you to kindly calculate the final balance, including any accrued interest, and issue a Demand Draft for the total amount in my name.
Thank you for your services over the years.
Yours faithfully,
Priya Sharma
5. Education Loan Application Letter
Prompt: Letter to bank manager for student education loan.
[Your Name]
[Your Address]
[City, Zip Code]
[Date]
To,
The Branch Manager,
[Bank Name],
[Branch Address].
Subject: Application for Education Loan for MBA Program.
Respected Sir,
I am pleased to inform you that I have secured admission to the prestigious MBA program at IIM Bangalore for the academic session 2024-2026. The total fee for the two-year course is Rs. 20 Lakhs.
I wish to apply for an education loan of Rs. 15 Lakhs from your bank. My father, Mr. Rakesh Raina, who is a government employee, will be the co-applicant for this loan.
I have attached the admission offer letter, detailed fee structure, and our income proof documents for your verification. I request you to process the application at the earliest.
Yours faithfully,
Suresh Raina
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[Your Address]
[City, Zip Code]
[Date]
To,
The Branch Manager,
[Bank Name],
[Branch Address].
Subject: Application for Education Loan for MBA Program.
Respected Sir,
I am pleased to inform you that I have secured admission to the prestigious MBA program at IIM Bangalore for the academic session 2024-2026. The total fee for the two-year course is Rs. 20 Lakhs.
I wish to apply for an education loan of Rs. 15 Lakhs from your bank. My father, Mr. Rakesh Raina, who is a government employee, will be the co-applicant for this loan.
I have attached the admission offer letter, detailed fee structure, and our income proof documents for your verification. I request you to process the application at the earliest.
Yours faithfully,
Suresh Raina
3. Business Letter Examples
1. Business Inquiry Letter Format
Prompt: Letter to an institute inquiring about a course details and fees.
[Your Name]
[Your Address]
[City, Zip Code]
[Date]
To,
The Director,
[Institute Name],
[Address].
Subject: Inquiry regarding Data Science Course Curriculum and Fees.
Dear Director,
I have come across your institute's advertisement in The Times of India regarding the new batch for Data Science and Machine Learning. I am a final-year Computer Science student and I am very keen to enroll in this program to enhance my skills.
Could you please provide me with the following details:
1. Detailed syllabus and modules covered.
2. Duration of the course and batch timings (Weekdays vs Weekends).
3. Total fee structure and installment options, if any.
4. Placement assistance provided after course completion.
I look forward to your prompt response so I can finalize my decision.
Yours sincerely,
Amit Sharma
[Your Address]
[City, Zip Code]
[Date]
To,
The Director,
[Institute Name],
[Address].
Subject: Inquiry regarding Data Science Course Curriculum and Fees.
Dear Director,
I have come across your institute's advertisement in The Times of India regarding the new batch for Data Science and Machine Learning. I am a final-year Computer Science student and I am very keen to enroll in this program to enhance my skills.
Could you please provide me with the following details:
1. Detailed syllabus and modules covered.
2. Duration of the course and batch timings (Weekdays vs Weekends).
3. Total fee structure and installment options, if any.
4. Placement assistance provided after course completion.
I look forward to your prompt response so I can finalize my decision.
Yours sincerely,
Amit Sharma
2. Purchase Order Letter Format
Prompt: Placing a bulk order for office stationery or supplies.
[Your Name/Designation]
[Company Name]
[Address]
[Date]
To,
The Sales Manager,
[Supplier Name],
[Address].
Subject: Bulk Order for Office Stationery Supplies.
Dear Sales Manager,
Thank you for your quotation dated October 20th. We found your prices competitive and are pleased to place an order for the following items for our head office:
1. A4 Paper (JK Copier) - 50 Reams
2. Whiteboard Markers (Camlin, Black) - 20 Boxes
3. Stick Notes (3x3 inch) - 50 Packets
4. File Folders (Plastic, Blue) - 100 Pieces
Please ensure that the goods are delivered to our office address by Monday, November 5th. As agreed, the payment will be made via cheque upon successful delivery and inspection of goods.
Yours faithfully,
Purchase Manager
ABC Corp Ltd.
[Company Name]
[Address]
[Date]
To,
The Sales Manager,
[Supplier Name],
[Address].
Subject: Bulk Order for Office Stationery Supplies.
Dear Sales Manager,
Thank you for your quotation dated October 20th. We found your prices competitive and are pleased to place an order for the following items for our head office:
1. A4 Paper (JK Copier) - 50 Reams
2. Whiteboard Markers (Camlin, Black) - 20 Boxes
3. Stick Notes (3x3 inch) - 50 Packets
4. File Folders (Plastic, Blue) - 100 Pieces
Please ensure that the goods are delivered to our office address by Monday, November 5th. As agreed, the payment will be made via cheque upon successful delivery and inspection of goods.
Yours faithfully,
Purchase Manager
ABC Corp Ltd.
3. Complaint Letter for Defective Product
Prompt: Complaint letter regarding a defective washing machine or appliance.
[Your Name]
[Your Address]
[City, Zip Code]
[Date]
To,
The Store Manager,
[Electronics Store Name],
[Address].
Subject: Complaint regarding defective Samsung Washing Machine (Invoice No. 1234).
Dear Store Manager,
I purchased a Samsung 7kg Fully Automatic Washing Machine from your showroom on October 10, 2023. I regret to inform you that the machine has developed a technical fault within just two weeks of purchase.
The machine is making an unusually loud noise during the spin cycle, and the water does not drain completely. This is highly disappointing for a brand-new product.
Since the product is under the 1-year warranty period, I request you to send a technician to inspect the fault immediately. If it cannot be repaired satisfactorily, I demand a replacement.
Yours sincerely,
Rohan Das
[Your Address]
[City, Zip Code]
[Date]
To,
The Store Manager,
[Electronics Store Name],
[Address].
Subject: Complaint regarding defective Samsung Washing Machine (Invoice No. 1234).
Dear Store Manager,
I purchased a Samsung 7kg Fully Automatic Washing Machine from your showroom on October 10, 2023. I regret to inform you that the machine has developed a technical fault within just two weeks of purchase.
The machine is making an unusually loud noise during the spin cycle, and the water does not drain completely. This is highly disappointing for a brand-new product.
Since the product is under the 1-year warranty period, I request you to send a technician to inspect the fault immediately. If it cannot be repaired satisfactorily, I demand a replacement.
Yours sincerely,
Rohan Das
4. Apology Letter to Customer for Delay
Prompt: Letter apologizing to a customer for late delivery.
[Your Name/Designation]
[Company Name]
[Address]
[Date]
To,
[Customer Name],
[Address].
Subject: Apology regarding delay in delivery of Order #555.
Dear Mr. Sharma,
We are writing to sincerely apologize for the delay in the delivery of your furniture order placed on October 15th. We understand that you were expecting the delivery by yesterday.
The delay was caused due to an unexpected transport strike in the region, which halted our logistics operations for two days. We are pleased to inform you that your shipment has now been dispatched and is scheduled to reach your residence by tomorrow evening.
As a gesture of goodwill for the inconvenience caused, we are crediting 500 loyalty points to your account for future purchases.
Yours sincerely,
Customer Support Team
Urban Furniture
[Company Name]
[Address]
[Date]
To,
[Customer Name],
[Address].
Subject: Apology regarding delay in delivery of Order #555.
Dear Mr. Sharma,
We are writing to sincerely apologize for the delay in the delivery of your furniture order placed on October 15th. We understand that you were expecting the delivery by yesterday.
The delay was caused due to an unexpected transport strike in the region, which halted our logistics operations for two days. We are pleased to inform you that your shipment has now been dispatched and is scheduled to reach your residence by tomorrow evening.
As a gesture of goodwill for the inconvenience caused, we are crediting 500 loyalty points to your account for future purchases.
Yours sincerely,
Customer Support Team
Urban Furniture
5. Dealership Application Letter
Prompt: Proposal letter for authorized dealership or franchise.
[Your Name/Proprietor]
[Business Name]
[Address]
[Date]
To,
The Manager (Sales & Distribution),
[Company Name],
[Head Office Address].
Subject: Proposal for Authorized Dealership in Pune Region.
Dear Sir,
We are "TechWorld Electronics," a leading retailer of consumer durables in Pune, established in 2010. We currently operate a 2000 sq. ft. showroom in the prime market area of MG Road.
We have observed the growing demand for your brand's products and are interested in becoming an authorized dealer for your company in this region. We have the necessary infrastructure, financial stability, and a dedicated sales team to promote your products effectively.
Kindly send us the terms and conditions, margin structure, and application procedure for the dealership. We are eager to start a mutually beneficial partnership.
Yours faithfully,
Proprietor
TechWorld Electronics
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[Business Name]
[Address]
[Date]
To,
The Manager (Sales & Distribution),
[Company Name],
[Head Office Address].
Subject: Proposal for Authorized Dealership in Pune Region.
Dear Sir,
We are "TechWorld Electronics," a leading retailer of consumer durables in Pune, established in 2010. We currently operate a 2000 sq. ft. showroom in the prime market area of MG Road.
We have observed the growing demand for your brand's products and are interested in becoming an authorized dealer for your company in this region. We have the necessary infrastructure, financial stability, and a dedicated sales team to promote your products effectively.
Kindly send us the terms and conditions, margin structure, and application procedure for the dealership. We are eager to start a mutually beneficial partnership.
Yours faithfully,
Proprietor
TechWorld Electronics
4. Official & Civic Letter Examples
1. Letter to Editor about Bad Roads
Prompt: Letter to the Editor regarding poor road conditions and potholes.
[Your Name]
[Your Address]
[City, Zip Code]
[Date]
To,
The Editor,
The Times of India,
[City Office Address].
Subject: Urgent attention required for the pathetic condition of roads in Sector 14.
Sir,
Through the columns of your esteemed newspaper, I wish to draw the attention of the municipal authorities and the general public towards the deplorable condition of roads in Sector 14, Noida.
The recent monsoon rains have washed away the top layer of the roads, leaving behind massive potholes. These potholes have become death traps for two-wheeler riders. During peak hours, the traffic moves at a snail's pace, causing severe congestion. Last week alone, two minor accidents were reported due to these conditions.
Despite repeated complaints to the local municipal office, no repair work has been initiated. I hope this letter wakes the authorities from their slumber to take immediate action.
Yours truly,
A Concerned Citizen
[Your Address]
[City, Zip Code]
[Date]
To,
The Editor,
The Times of India,
[City Office Address].
Subject: Urgent attention required for the pathetic condition of roads in Sector 14.
Sir,
Through the columns of your esteemed newspaper, I wish to draw the attention of the municipal authorities and the general public towards the deplorable condition of roads in Sector 14, Noida.
The recent monsoon rains have washed away the top layer of the roads, leaving behind massive potholes. These potholes have become death traps for two-wheeler riders. During peak hours, the traffic moves at a snail's pace, causing severe congestion. Last week alone, two minor accidents were reported due to these conditions.
Despite repeated complaints to the local municipal office, no repair work has been initiated. I hope this letter wakes the authorities from their slumber to take immediate action.
Yours truly,
A Concerned Citizen
2. Complaint Letter to Municipal Commissioner
Prompt: Complaint regarding irregular garbage collection.
[Your Name]
[Your Address]
[City, Zip Code]
[Date]
To,
The Municipal Commissioner,
City Municipal Corporation,
[Address].
Subject: Complaint regarding irregular garbage collection in Ward 4.
Respected Sir,
I am writing to bring to your notice the unsanitary conditions prevailing in Ward 4, Model Town. For the past week, the municipal garbage collection truck has not visited our locality.
Heaps of garbage have accumulated on the street corners, emitting a foul smell that is becoming unbearable for residents. This accumulation is attracting stray animals and breeding mosquitoes, posing a serious health hazard to the community.
I request you to instruct the sanitation department to clear the garbage immediately and ensure that daily collection is resumed without fail.
Yours faithfully,
Ravi Kumar
[Your Address]
[City, Zip Code]
[Date]
To,
The Municipal Commissioner,
City Municipal Corporation,
[Address].
Subject: Complaint regarding irregular garbage collection in Ward 4.
Respected Sir,
I am writing to bring to your notice the unsanitary conditions prevailing in Ward 4, Model Town. For the past week, the municipal garbage collection truck has not visited our locality.
Heaps of garbage have accumulated on the street corners, emitting a foul smell that is becoming unbearable for residents. This accumulation is attracting stray animals and breeding mosquitoes, posing a serious health hazard to the community.
I request you to instruct the sanitation department to clear the garbage immediately and ensure that daily collection is resumed without fail.
Yours faithfully,
Ravi Kumar
3. Letter to Police Station for Lost Mobile
Prompt: Application to SHO/Police Station for lost mobile phone report.
[Your Name]
[Your Address]
[City, Zip Code]
[Date]
To,
The Station House Officer (SHO),
City Police Station,
[Address].
Subject: Report regarding loss of Samsung Mobile Phone.
Sir,
I beg to state that I lost my mobile phone yesterday, October 26th, while travelling on the Metro between 5:00 PM and 6:00 PM.
Device Details:
Model: Samsung Galaxy S21
Color: Phantom Black
IMEI Number: 123456789012345
Mobile Number: 9876543210
I have searched everywhere but could not find it. I request you to kindly lodge a Non-Cognizable Report (NCR) or FIR regarding this loss so that I can apply for a duplicate SIM card and block the device to prevent misuse.
Yours faithfully,
Vikram Singh
[Your Address]
[City, Zip Code]
[Date]
To,
The Station House Officer (SHO),
City Police Station,
[Address].
Subject: Report regarding loss of Samsung Mobile Phone.
Sir,
I beg to state that I lost my mobile phone yesterday, October 26th, while travelling on the Metro between 5:00 PM and 6:00 PM.
Device Details:
Model: Samsung Galaxy S21
Color: Phantom Black
IMEI Number: 123456789012345
Mobile Number: 9876543210
I have searched everywhere but could not find it. I request you to kindly lodge a Non-Cognizable Report (NCR) or FIR regarding this loss so that I can apply for a duplicate SIM card and block the device to prevent misuse.
Yours faithfully,
Vikram Singh
4. Electricity Bill Complaint Letter
Prompt: Complaint letter for inflated or excessive electricity bill.
[Your Name]
[Your Address]
[City, Zip Code]
[Date]
To,
The Assistant Engineer,
Electricity Department, South Zone,
[Address].
Subject: Complaint regarding excessive Electricity Bill for Consumer No. 123456.
Sir,
I am writing to register a complaint regarding the electricity bill received for the billing cycle of September-October. I have been charged Rs. 15,000, which is exorbitantly high compared to my average monthly bill of Rs. 2,000 to Rs. 2,500.
Our usage pattern has remained the same, and there are no new heavy appliances installed. I suspect there may be a fault in the meter reading or a technical error in the meter itself.
I request you to kindly send a technician to verify the meter and rectify the bill amount at the earliest.
Yours faithfully,
Sita Verma
[Your Address]
[City, Zip Code]
[Date]
To,
The Assistant Engineer,
Electricity Department, South Zone,
[Address].
Subject: Complaint regarding excessive Electricity Bill for Consumer No. 123456.
Sir,
I am writing to register a complaint regarding the electricity bill received for the billing cycle of September-October. I have been charged Rs. 15,000, which is exorbitantly high compared to my average monthly bill of Rs. 2,000 to Rs. 2,500.
Our usage pattern has remained the same, and there are no new heavy appliances installed. I suspect there may be a fault in the meter reading or a technical error in the meter itself.
I request you to kindly send a technician to verify the meter and rectify the bill amount at the earliest.
Yours faithfully,
Sita Verma
5. Post Office Mail Redirection Letter
Prompt: Application to Postmaster for address change/mail redirection.
[Your Name]
[Your Old Address]
[City, Zip Code]
[Date]
To,
The Postmaster,
Head Post Office,
[Address].
Subject: Request to redirect mail to new residential address.
Sir,
I would like to inform you that I have shifted my residence from "12-A, Old Colony, MG Road" to "45-B, New Park Avenue, Civil Lines", effective today.
I request you to kindly instruct the postman of the respective beat to redirect all letters, parcels, and correspondence addressed to my old address to the new address mentioned above.
I am willing to pay the prescribed fee for this redirection facility for a period of six months.
Yours faithfully,
John Doe
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[Your Old Address]
[City, Zip Code]
[Date]
To,
The Postmaster,
Head Post Office,
[Address].
Subject: Request to redirect mail to new residential address.
Sir,
I would like to inform you that I have shifted my residence from "12-A, Old Colony, MG Road" to "45-B, New Park Avenue, Civil Lines", effective today.
I request you to kindly instruct the postman of the respective beat to redirect all letters, parcels, and correspondence addressed to my old address to the new address mentioned above.
I am willing to pay the prescribed fee for this redirection facility for a period of six months.
Yours faithfully,
John Doe
5. Job & Employment Letter Examples
1. Cover Letter for Freshers
Prompt: Job application cover letter for a fresh graduate (fresher).
[Your Name]
[Your Address]
[City, Zip Code]
[Date]
To,
The Hiring Manager,
[Company Name],
[Address].
Subject: Application for the position of Junior Analyst.
Dear Hiring Manager,
I am writing to express my strong interest in the Junior Analyst position at XYZ Solutions, as advertised on LinkedIn.
I have recently completed my Bachelor of Commerce (B.Com) from Delhi University with First Class Honors. During my final year project, I developed a keen interest in data analysis and financial reporting. I possess strong proficiency in Microsoft Excel (Advanced), SQL, and Tally.
Although I am a fresher, I am a quick learner and eager to start my career with a reputable organization like yours. I am confident that my analytical skills and dedication will add value to your team.
Please find my resume attached for your review.
Yours sincerely,
Priya Raj
[Your Address]
[City, Zip Code]
[Date]
To,
The Hiring Manager,
[Company Name],
[Address].
Subject: Application for the position of Junior Analyst.
Dear Hiring Manager,
I am writing to express my strong interest in the Junior Analyst position at XYZ Solutions, as advertised on LinkedIn.
I have recently completed my Bachelor of Commerce (B.Com) from Delhi University with First Class Honors. During my final year project, I developed a keen interest in data analysis and financial reporting. I possess strong proficiency in Microsoft Excel (Advanced), SQL, and Tally.
Although I am a fresher, I am a quick learner and eager to start my career with a reputable organization like yours. I am confident that my analytical skills and dedication will add value to your team.
Please find my resume attached for your review.
Yours sincerely,
Priya Raj
2. Formal Resignation Letter Sample
Prompt: Professional resignation letter with notice period.
[Your Name]
[Your Address]
[City, Zip Code]
[Date]
To,
The Manager,
[Company Name],
[Address].
Subject: Resignation from the position of Senior Analyst.
Dear Mr. Sharma,
Please accept this letter as formal notification that I am resigning from my position as Senior Analyst at ABC Corp. My last day of employment will be November 28, 2023, serving the one-month notice period as per my contract.
I have decided to move on to pursue a new opportunity that aligns with my long-term career goals. I want to express my gratitude for the opportunities and professional growth I have experienced during my three years here.
I will do everything possible to ensure a smooth handover of my responsibilities to my team members before I leave.
Yours sincerely,
Mark Smith
[Your Address]
[City, Zip Code]
[Date]
To,
The Manager,
[Company Name],
[Address].
Subject: Resignation from the position of Senior Analyst.
Dear Mr. Sharma,
Please accept this letter as formal notification that I am resigning from my position as Senior Analyst at ABC Corp. My last day of employment will be November 28, 2023, serving the one-month notice period as per my contract.
I have decided to move on to pursue a new opportunity that aligns with my long-term career goals. I want to express my gratitude for the opportunities and professional growth I have experienced during my three years here.
I will do everything possible to ensure a smooth handover of my responsibilities to my team members before I leave.
Yours sincerely,
Mark Smith
3. Salary Increment Request Letter
Prompt: Appraisal letter to boss requesting salary hike.
[Your Name]
[Designation]
[Date]
To,
The Manager,
[Company Name],
[Address].
Subject: Request for Salary Increment / Appraisal.
Dear Manager,
I am writing to formally request a review of my current salary package. I have been working as a Senior Developer with the company for over two years now.
During the past year, I have successfully led the development of the "Alpha Project," which resulted in a 20% increase in client efficiency. I have also taken on additional responsibilities, such as mentoring junior developers and managing the sprint cycles.
Considering my consistent performance and the added value I bring to the team, I kindly request you to consider me for a salary increment that reflects current market standards. I am open to discussing this further at your convenience.
Yours sincerely,
Dev Kumar
[Designation]
[Date]
To,
The Manager,
[Company Name],
[Address].
Subject: Request for Salary Increment / Appraisal.
Dear Manager,
I am writing to formally request a review of my current salary package. I have been working as a Senior Developer with the company for over two years now.
During the past year, I have successfully led the development of the "Alpha Project," which resulted in a 20% increase in client efficiency. I have also taken on additional responsibilities, such as mentoring junior developers and managing the sprint cycles.
Considering my consistent performance and the added value I bring to the team, I kindly request you to consider me for a salary increment that reflects current market standards. I am open to discussing this further at your convenience.
Yours sincerely,
Dev Kumar
4. Work From Home (WFH) Request Letter
Prompt: Email/Letter requesting work from home for personal reasons.
[Your Name]
[Designation]
[Date]
To,
The Manager,
[Company Name],
[Address].
Subject: Request for Work From Home for one week.
Dear Sir,
I am writing to request permission to work from home for the upcoming week, from October 1st to October 7th.
My mother is scheduled to undergo cataract surgery on Monday, and I need to be at home to assist her with post-operative care and medication. I have verified that my internet connectivity at home is stable, and I will be fully available during office hours on Slack and Zoom.
I assure you that my deliverables will not be impacted. Kindly approve my request.
Yours sincerely,
Anita Roy
[Designation]
[Date]
To,
The Manager,
[Company Name],
[Address].
Subject: Request for Work From Home for one week.
Dear Sir,
I am writing to request permission to work from home for the upcoming week, from October 1st to October 7th.
My mother is scheduled to undergo cataract surgery on Monday, and I need to be at home to assist her with post-operative care and medication. I have verified that my internet connectivity at home is stable, and I will be fully available during office hours on Slack and Zoom.
I assure you that my deliverables will not be impacted. Kindly approve my request.
Yours sincerely,
Anita Roy
5. Summer Internship Application Letter
Prompt: Application letter for internship for engineering/college students.
[Your Name]
[Your Address]
[City, Zip Code]
[Date]
To,
The HR Manager,
[Company Name],
[Address].
Subject: Application for Summer Internship - Web Development.
Dear HR Team,
I am a third-year Computer Science Engineering student at IIT Delhi. I am writing to apply for a Summer Internship position at your esteemed organization.
I have a strong academic record and have completed projects using HTML, CSS, and React JS. I am eager to gain practical industry experience and believe that interning at your company would provide the perfect learning environment.
I am available for a duration of 8 weeks starting from May 15th. I have attached my CV and portfolio for your perusal.
Yours sincerely,
Student Name
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[Your Address]
[City, Zip Code]
[Date]
To,
The HR Manager,
[Company Name],
[Address].
Subject: Application for Summer Internship - Web Development.
Dear HR Team,
I am a third-year Computer Science Engineering student at IIT Delhi. I am writing to apply for a Summer Internship position at your esteemed organization.
I have a strong academic record and have completed projects using HTML, CSS, and React JS. I am eager to gain practical industry experience and believe that interning at your company would provide the perfect learning environment.
I am available for a duration of 8 weeks starting from May 15th. I have attached my CV and portfolio for your perusal.
Yours sincerely,
Student Name
6. School & Academic Letter Examples
1. Sick Leave Application to Principal
Prompt: Formal sick leave application for school/college.
[Your Name]
[Class & Section]
[Roll Number]
[Date]
To,
The Principal,
St. Mary's School,
[Address].
Subject: Application for sick leave.
Respected Sir/Madam,
I beg to state that I am a student of Class X-B. I have been suffering from high viral fever since last night. The doctor has advised me complete bed rest for at least two days.
Therefore, I request you to kindly grant me leave for two days, i.e., from October 28th to October 29th. I will submit the medical certificate upon joining.
Yours obediently,
Arjun
Roll No. 12, Class X-B
[Class & Section]
[Roll Number]
[Date]
To,
The Principal,
St. Mary's School,
[Address].
Subject: Application for sick leave.
Respected Sir/Madam,
I beg to state that I am a student of Class X-B. I have been suffering from high viral fever since last night. The doctor has advised me complete bed rest for at least two days.
Therefore, I request you to kindly grant me leave for two days, i.e., from October 28th to October 29th. I will submit the medical certificate upon joining.
Yours obediently,
Arjun
Roll No. 12, Class X-B
2. Leave Application for Sister's Wedding
Prompt: School leave letter for attending sister's/brother's marriage.
[Your Name]
[Class & Section]
[Roll Number]
[Date]
To,
The Principal,
[School Name],
[Address].
Subject: Leave application for attending sister's wedding.
Respected Madam,
I am writing to inform you that my elder sister's wedding ceremony is scheduled to take place next week in our hometown, Jaipur.
As I need to participate in the wedding rituals and assist with the arrangements, I will be unable to attend school for four days. Kindly grant me leave from November 5th to November 8th. I assure you that I will complete all my pending classwork once I return.
Yours obediently,
Sneha
Class VIII-A
[Class & Section]
[Roll Number]
[Date]
To,
The Principal,
[School Name],
[Address].
Subject: Leave application for attending sister's wedding.
Respected Madam,
I am writing to inform you that my elder sister's wedding ceremony is scheduled to take place next week in our hometown, Jaipur.
As I need to participate in the wedding rituals and assist with the arrangements, I will be unable to attend school for four days. Kindly grant me leave from November 5th to November 8th. I assure you that I will complete all my pending classwork once I return.
Yours obediently,
Sneha
Class VIII-A
3. Fee Concession Application to Principal
Prompt: Request letter for fee concession due to financial problems.
[Your Name]
[Class & Section]
[Roll Number]
[Date]
To,
The Principal,
[School Name],
[Address].
Subject: Request for full fee concession.
Respected Sir,
I am a student of Class IX in your school. I have consistently been a top performer in my class and have secured A+ grades in all subjects last year.
I am writing to explain that my father works as a daily wage laborer. Due to his recent illness, he has been out of work for two months, causing severe financial hardship for our family. It has become impossible for him to pay my school fees for this term.
I have a strong desire to continue my education. I humbly request you to grant me a full fee concession for this academic year. I promise to continue working hard and bring laurels to the school.
Yours obediently,
Vijay Kumar
[Class & Section]
[Roll Number]
[Date]
To,
The Principal,
[School Name],
[Address].
Subject: Request for full fee concession.
Respected Sir,
I am a student of Class IX in your school. I have consistently been a top performer in my class and have secured A+ grades in all subjects last year.
I am writing to explain that my father works as a daily wage laborer. Due to his recent illness, he has been out of work for two months, causing severe financial hardship for our family. It has become impossible for him to pay my school fees for this term.
I have a strong desire to continue my education. I humbly request you to grant me a full fee concession for this academic year. I promise to continue working hard and bring laurels to the school.
Yours obediently,
Vijay Kumar
4. Application for Character Certificate
Prompt: Request letter to Principal for issuance of Character Certificate.
[Your Name]
[Class XII (Passed Out)]
[Roll Number]
[Date]
To,
The Principal,
[School Name],
[Address].
Subject: Application for issuance of Character Certificate.
Respected Sir,
I have successfully passed the Class XII Board Exams from your school in March 2023. My roll number was 12345.
I am currently applying for admission to Delhi University for my undergraduate studies. As part of the admission process, I am required to submit a Character Certificate issued by the school.
I request you to kindly issue the certificate at the earliest.
Yours obediently,
Rahul Singh
[Class XII (Passed Out)]
[Roll Number]
[Date]
To,
The Principal,
[School Name],
[Address].
Subject: Application for issuance of Character Certificate.
Respected Sir,
I have successfully passed the Class XII Board Exams from your school in March 2023. My roll number was 12345.
I am currently applying for admission to Delhi University for my undergraduate studies. As part of the admission process, I am required to submit a Character Certificate issued by the school.
I request you to kindly issue the certificate at the earliest.
Yours obediently,
Rahul Singh
5. Complaint Letter about Bullying
Prompt: Letter to Class Teacher complaining about bullying in class.
[Your Name]
[Class & Section]
[Roll Number]
[Date]
To,
The Class Teacher,
[Class Name],
[School Name].
Subject: Complaint regarding bullying by a classmate.
Respected Teacher,
I wish to bring to your notice a serious matter regarding my safety in the classroom. A student named [Student Name] from my class has been constantly bullying me during the recess break.
He frequently hides my books, calls me names, and threatens me. This behavior is affecting my mental peace and my ability to focus on studies.
I request you to kindly intervene and take necessary action to ensure this stops immediately.
Yours obediently,
[Your Name]
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[Class & Section]
[Roll Number]
[Date]
To,
The Class Teacher,
[Class Name],
[School Name].
Subject: Complaint regarding bullying by a classmate.
Respected Teacher,
I wish to bring to your notice a serious matter regarding my safety in the classroom. A student named [Student Name] from my class has been constantly bullying me during the recess break.
He frequently hides my books, calls me names, and threatens me. This behavior is affecting my mental peace and my ability to focus on studies.
I request you to kindly intervene and take necessary action to ensure this stops immediately.
Yours obediently,
[Your Name]
7. Society, Tenant & Landlord Letters
1. Parking Complaint Letter to Society
Prompt: Complaint letter to society secretary regarding unauthorized parking.
[Your Name]
[Flat No. 101]
[Society Name]
[Date]
To,
The Secretary,
Residents Welfare Association,
[Society Name].
Subject: Complaint regarding unauthorized parking in Slot 101.
Dear Sir,
I am the owner of Flat No. 101. I am writing to formally complain about the unauthorized parking of vehicles in my allotted parking slot.
For the past week, I have found a white Swift Dzire (MH 12 AB 1234) parked in my slot when I return from work. Upon inquiry, I learned it belongs to a guest of Flat 202. This causes me great inconvenience as I have to park my car outside the gate.
I request you to issue a notice to all residents to respect allotted parking spaces.
Yours faithfully,
Owner, Flat 101
[Flat No. 101]
[Society Name]
[Date]
To,
The Secretary,
Residents Welfare Association,
[Society Name].
Subject: Complaint regarding unauthorized parking in Slot 101.
Dear Sir,
I am the owner of Flat No. 101. I am writing to formally complain about the unauthorized parking of vehicles in my allotted parking slot.
For the past week, I have found a white Swift Dzire (MH 12 AB 1234) parked in my slot when I return from work. Upon inquiry, I learned it belongs to a guest of Flat 202. This causes me great inconvenience as I have to park my car outside the gate.
I request you to issue a notice to all residents to respect allotted parking spaces.
Yours faithfully,
Owner, Flat 101
2. Notice to Vacate Letter (From Tenant)
Prompt: Tenant giving one-month notice to landlord to vacate flat.
[Your Name]
[Current Address]
[City, Zip Code]
[Date]
To,
[Landlord Name],
[Landlord's Address].
Subject: Notice to vacate Flat No. 404.
Dear Mr. Landlord,
This letter is to formally inform you of my intention to vacate the apartment located at [Address] on December 31st, 2023.
Please consider this letter as my official one-month notice as per our rental agreement. I will ensure the flat is cleaned and returned in good condition. I request you to inspect the premises on the last day and refund my security deposit of Rs. 50,000.
Yours sincerely,
Tenant Name
[Current Address]
[City, Zip Code]
[Date]
To,
[Landlord Name],
[Landlord's Address].
Subject: Notice to vacate Flat No. 404.
Dear Mr. Landlord,
This letter is to formally inform you of my intention to vacate the apartment located at [Address] on December 31st, 2023.
Please consider this letter as my official one-month notice as per our rental agreement. I will ensure the flat is cleaned and returned in good condition. I request you to inspect the premises on the last day and refund my security deposit of Rs. 50,000.
Yours sincerely,
Tenant Name
3. Notice to Vacate Letter (From Landlord)
Prompt: Landlord asking tenant to vacate the property.
[Your Name]
[Your Address]
[City, Zip Code]
[Date]
To,
[Tenant Name],
[Rented Property Address].
Subject: Notice to vacate the premises.
Dear Tenant,
I am writing to inform you that I require my property (Flat No. 404) for my own personal use as my son is getting married and will be moving in.
Therefore, I request you to kindly vacate the premises by the end of next month, i.e., December 31st, 2023. This serves as the requisite one-month notice period.
Your security deposit will be fully refunded after the final inspection of the property.
Yours sincerely,
Landlord Name
[Your Address]
[City, Zip Code]
[Date]
To,
[Tenant Name],
[Rented Property Address].
Subject: Notice to vacate the premises.
Dear Tenant,
I am writing to inform you that I require my property (Flat No. 404) for my own personal use as my son is getting married and will be moving in.
Therefore, I request you to kindly vacate the premises by the end of next month, i.e., December 31st, 2023. This serves as the requisite one-month notice period.
Your security deposit will be fully refunded after the final inspection of the property.
Yours sincerely,
Landlord Name
4. Request Letter for House Repairs
Prompt: Tenant requesting landlord for urgent repairs (leakage/electrical).
[Your Name]
[Rented Property Address]
[Date]
To,
[Landlord Name],
[Landlord's Address].
Subject: Urgent repair required for ceiling leakage.
Dear Sir,
I am writing to bring to your attention a severe issue in the master bedroom. Due to the recent heavy rains, there is significant water leakage from the ceiling. The water seepage is damaging the wall paint and causing a damp smell in the room.
I request you to kindly arrange for a plumber or waterproofing expert to inspect and fix the issue at the earliest to prevent further damage to the property.
Yours sincerely,
Tenant Name
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[Rented Property Address]
[Date]
To,
[Landlord Name],
[Landlord's Address].
Subject: Urgent repair required for ceiling leakage.
Dear Sir,
I am writing to bring to your attention a severe issue in the master bedroom. Due to the recent heavy rains, there is significant water leakage from the ceiling. The water seepage is damaging the wall paint and causing a damp smell in the room.
I request you to kindly arrange for a plumber or waterproofing expert to inspect and fix the issue at the earliest to prevent further damage to the property.
Yours sincerely,
Tenant Name
8. Informal Letter Examples
1. Birthday Party Invitation Letter
Prompt: Informal letter inviting a friend to a birthday party.
[Your Address]
[City, Zip Code]
[Date]
Dear Sumit,
I hope this letter finds you in great health. You will be glad to know that my birthday is coming up on November 10th.
I am organizing a small party at my house at 6:00 PM. We have planned some fun games, music, and of course, a big chocolate cake! All our old school friends are coming, and the celebration won't be complete without you.
Please do come and bring your younger brother along too. Waiting to see you!
Yours affectionately,
Rohan
[City, Zip Code]
[Date]
Dear Sumit,
I hope this letter finds you in great health. You will be glad to know that my birthday is coming up on November 10th.
I am organizing a small party at my house at 6:00 PM. We have planned some fun games, music, and of course, a big chocolate cake! All our old school friends are coming, and the celebration won't be complete without you.
Please do come and bring your younger brother along too. Waiting to see you!
Yours affectionately,
Rohan
2. Letter Describing Summer Holiday
Prompt: Letter to friend describing a recent holiday trip.
[Your Address]
[City, Zip Code]
[Date]
Dear Tina,
How have you been? I just returned from my family trip to Manali, and I couldn't wait to tell you all about it!
It was absolutely magical. The mountains were covered in snow, and the air was so fresh compared to the city. We went skiing at Solang Valley, which was scary at first but so much fun. We also visited the Hadimba Temple and ate steaming hot Maggi on the roadside.
I bought a small wooden souvenir for you. Let's meet this weekend so I can give it to you and show you the photos.
Yours lovingly,
Riya
[City, Zip Code]
[Date]
Dear Tina,
How have you been? I just returned from my family trip to Manali, and I couldn't wait to tell you all about it!
It was absolutely magical. The mountains were covered in snow, and the air was so fresh compared to the city. We went skiing at Solang Valley, which was scary at first but so much fun. We also visited the Hadimba Temple and ate steaming hot Maggi on the roadside.
I bought a small wooden souvenir for you. Let's meet this weekend so I can give it to you and show you the photos.
Yours lovingly,
Riya
3. Thank You Letter for Birthday Gift
Prompt: Letter to uncle/aunt thanking them for a birthday gift.
[Your Address]
[City, Zip Code]
[Date]
Dear Uncle,
I received the parcel you sent yesterday. Thank you so much for the beautiful smartwatch! It is exactly the one I had been wishing for.
I really missed you and Aunt at my birthday party. The watch fits perfectly and has so many cool features. I will use it to track my morning runs. Thanks again for such a thoughtful gift.
Give my regards to Aunt.
Yours lovingly,
Sonu
[City, Zip Code]
[Date]
Dear Uncle,
I received the parcel you sent yesterday. Thank you so much for the beautiful smartwatch! It is exactly the one I had been wishing for.
I really missed you and Aunt at my birthday party. The watch fits perfectly and has so many cool features. I will use it to track my morning runs. Thanks again for such a thoughtful gift.
Give my regards to Aunt.
Yours lovingly,
Sonu
4. Apology Letter to Friend
Prompt: Informal apology letter for missing a party/event.
[Your Address]
[City, Zip Code]
[Date]
Dear Raj,
I am writing this to sincerely apologize for missing your birthday party yesterday. I was all dressed up and ready to leave, but my mother suddenly fell ill with a high fever.
I had to take her to the doctor and get her medicines. I hope you understand my situation. I heard the party was a blast. I have a small gift for you—let's meet for coffee tomorrow?
Belated Happy Birthday once again!
Yours,
Amit
[City, Zip Code]
[Date]
Dear Raj,
I am writing this to sincerely apologize for missing your birthday party yesterday. I was all dressed up and ready to leave, but my mother suddenly fell ill with a high fever.
I had to take her to the doctor and get her medicines. I hope you understand my situation. I heard the party was a blast. I have a small gift for you—let's meet for coffee tomorrow?
Belated Happy Birthday once again!
Yours,
Amit
5. Congratulation Letter for Exam Success
Prompt: Letter congratulating a friend for scoring good marks.
[Your Address]
[City, Zip Code]
[Date]
Dear Anjali,
I was thrilled to hear the news! A huge congratulations to you for scoring 98% in your Board Exams. I always knew your hard work and dedication would pay off.
This is a massive achievement and a proud moment for your family. I am sure you will get into your dream college now. Let's meet soon to celebrate your success.
Lots of love,
Priya
[City, Zip Code]
[Date]
Dear Anjali,
I was thrilled to hear the news! A huge congratulations to you for scoring 98% in your Board Exams. I always knew your hard work and dedication would pay off.
This is a massive achievement and a proud moment for your family. I am sure you will get into your dream college now. Let's meet soon to celebrate your success.
Lots of love,
Priya
6. Advice Letter to Younger Brother
Prompt: Letter to younger brother advising him to study hard.
[Your Address]
[City, Zip Code]
[Date]
Dear Aman,
I hope you are doing well at the hostel. Mom told me that you have been spending a lot of time playing video games lately.
While it's okay to relax, please remember that your final exams are just around the corner. These years are crucial for your career. Try to make a study timetable and limit your gaming to one hour a day. If you work hard now, you will enjoy the results later.
Take care and study well.
Your Brother
[City, Zip Code]
[Date]
Dear Aman,
I hope you are doing well at the hostel. Mom told me that you have been spending a lot of time playing video games lately.
While it's okay to relax, please remember that your final exams are just around the corner. These years are crucial for your career. Try to make a study timetable and limit your gaming to one hour a day. If you work hard now, you will enjoy the results later.
Take care and study well.
Your Brother
7. Condolence Letter on Father's Death
Prompt: Letter of sympathy to a friend on the death of a parent.
[Your Address]
[City, Zip Code]
[Date]
Dear John,
I was shocked and deeply saddened to hear about the sudden passing of your father. I cannot imagine the pain you must be going through right now.
He was such a kind and generous man. I still remember how he helped us with our science projects during school days. Please accept my heartfelt condolences. I am just a phone call away if you need anything at all. Stay strong for your mother.
With deepest sympathy,
Mike
[City, Zip Code]
[Date]
Dear John,
I was shocked and deeply saddened to hear about the sudden passing of your father. I cannot imagine the pain you must be going through right now.
He was such a kind and generous man. I still remember how he helped us with our science projects during school days. Please accept my heartfelt condolences. I am just a phone call away if you need anything at all. Stay strong for your mother.
With deepest sympathy,
Mike
8. Letter Asking Father for Money
Prompt: Letter to father requesting money for a school/college trip.
[Your Hostel Address]
[City, Zip Code]
[Date]
Dear Papa,
I hope you and Mom are fine. My studies are going very well here at the hostel.
I am writing to tell you that our college is organizing an educational trip to the Science Museum next month. It is a mandatory trip for our Physics project.
The cost for the trip is Rs. 2000, which includes travel and food. I request you to please allow me to go and transfer the money to my account by this weekend.
Yours lovingly,
Sonu
[City, Zip Code]
[Date]
Dear Papa,
I hope you and Mom are fine. My studies are going very well here at the hostel.
I am writing to tell you that our college is organizing an educational trip to the Science Museum next month. It is a mandatory trip for our Physics project.
The cost for the trip is Rs. 2000, which includes travel and food. I request you to please allow me to go and transfer the money to my account by this weekend.
Yours lovingly,
Sonu
9. Golden Tips for Writing
- Be Clear: State the purpose immediately in formal letters. Don't beat around the bush.
- Politeness: Always use "Please," "Kindly," and "Request" in formal correspondence.
- Proofread: Spelling mistakes kill credibility. Always double-check names and numbers.
- Format: Stick to the layout shown above. It ensures your letter looks professional and is taken seriously.
